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Invoice Overview - Buckets Summary

Navigating DMR Invoice Statuses

 

The DMR system utilizes buckets to categorize invoices based on their processing stage. Let's explore each bucket and the actions associated with them:

  1. 1. Maker Bucket:

  • This is the starting point for all uploaded invoices (PO and non-PO based).
  • As a Maker, user will process each invoice within this bucket.
  • Once you confirm the invoice, it automatically moves to the "Checker Bucket" for further review.

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Invoice StatusDocument IdVendor DetailsFinancial Month
Financial YearInvoice DetailsUploaded SourceUploaded Details
Vendor CodeBuyer DetailsTotal Invoice ValueTotal Taxable Value
Total IGST AmountTotal CGST AmountTotal SGST AmountTotal CESS Amount
GST CompliancesReverse ChargePlace Of SupplySupplier Rating
Document TypePort CodeITC TypeInvoice Type
PO or Non POFile NameExpenditure TypeBill Of Entry No
Bill Of Entry DateBase Currency 

2. Checker Bucket:

  • This bucket holds invoices processed by the Maker and awaiting review by the Checker.
  • There are two scenarios in the Checker Bucket:
    • Approved Invoices:
      • The Checker verifies and (if necessary) edits the invoice details before saving it.
      • Saved invoices seamlessly move to the "Processed Bucket" and are simultaneously sent to SAP for automatic parking in the AP cockpit.
      • Any errors encountered during auto-parking in SAP will return the invoice to the Checker Bucket for further action.

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3. Processed Bucket:

  • This bucket houses all invoices successfully reviewed and approved by both Maker and Checker.
  • These invoices are considered finalized and ready for further processing within the system.

 

4. Failed Bucket:

  • Invoices encountering specific upload issues reside here. Reasons for failure might include:
    • Duplicate file upload
    • Missing seller details
    • Lack of a matching template for the supplier's invoice format
    • Missing buyer details

5. Rejected Bucket:

    • This bucket holds invoices rejected by either the Maker, Checker, or the system itself. Common reasons for rejection include:
      • User rejection during processing
      • System-identified duplicates based on GSTIN or PAN details (for unregistered dealers)
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