4. Invoice Coverage and Scenarios

Invoice Types:

• B2B Invoice (Registered): Issued for transactions between two businesses with valid GST registrations.
• B2BUR Invoice (Unregistered): Issued for transactions between a business and an unregistered recipient.
• Debit Note: Issued to a supplier to increase the amount owed due to errors or additional charges.
• Credit Note: Issued to a supplier to decrease the amount owed due to returns, discounts, or errors.
• RCM Invoice (Reverse Charge Mechanism): Specific type of invoice where the recipient is responsible for paying GST instead of the supplier.
• Ineligible Invoice: Invoice that cannot be processed through DMR due to errors or not meeting specific criteria.

Invoice Scenarios:

• PO-Based Invoice: Invoice linked to a purchase order for goods or services.
• Non-PO Based Invoice: Invoice not linked to a purchase order, often for unexpected expenses.
• Credit Note: As mentioned in Invoice Types.
• Debit Note: As mentioned in Invoice Types.
• Discount Invoice: Invoice reflecting a discount offered by the supplier.
• VAT/TCS Invoice: Invoice including Value Added Tax (VAT) or Tax Collected at Source (TCS) deductions.
• 0% Rated GST Invoice: Invoice for goods or services exempt from GST.
• RCM Invoice: As mentioned in Invoice Types.
• Ineligible Invoice: As mentioned in Invoice Types.
• Cancelled and Re-processed Invoice: Invoice that was previously cancelled and then resubmitted for processing.

1. PO -Based Invoices:

Once uploaded it will show in the maker bucket for processing the invoice for Maker

Fields captured in the maker bucket as per the below screenshot

Users need to verify the details and update the details.

LINE ITEMS:

Seller Details

Buyer Details:

Total Invoice Value:

Additional Details:

Purchasing details 

For PO-based invoices users have to select the PO from the dropdown and select the appropriate PO and GRN which is synced from the Accounting ERP system to DMR.

In the case of Multi GRN user can select Multi GRN from the dropdown.

 

Once the User clicks on the Confirm button from the maker bucker it will move to the checker bucket. The checker needs to verify all the details and if the checker wants to change and modify any details, they can change.

Once all section and all fields are correct and if the checker save and confirm the invoice, it will moved to processed and SAP for parking and posting.

Invoice Parked screenshot

2. Non-PO Based Invoices:

Once uploaded it will show in the maker bucket for processing the invoice for Maker

Fields captured in the maker bucket need to be to verified for the details.

For Purchasing details

 The user has to select the Non-PO from the dropdown

For Business details:

Users need to select the appropriate General Ledger, Plant, cost center, profit center, and Type of expenditure depending on invoice-to-invoice.

Once the User clicks on the Confirm button from the maker bucker it will be moved to the checker bucket. The checker needs to verify all the details and if the checker wants to change and modify any details, they can change.

Once all section and all fields are correct and if the checker save and confirm the invoice, it will moved to processed and SAP for parking and posting.

 

3. Credit Note:

Below Credit note of Registered Vendor uploaded.

Below Credit note uploadof Unregistered Vendor uploaded.

Once uploaded it will show in the maker bucket for processing the Credit Note for Maker.

Users need to verify the details and update the details.

In Purchasing details:

For PO based Credit Notes users have to select the PO from the dropdown

Once the User clicks on the Confirm button from the maker bucker it will be moved to the checker bucket. The checker needs to verify all the details and if the checker wants to change and modify any details, they can change.

Once all section and all fields are correct and if the checker save and confirm the invoice, it will moved to processed and SAP for parking and posting.

 

4. Debit Note:

Below Debit note of Registered Vendor uploaded

Below Debit note uploadof Unregistered Vendor uploaded

 

Once uploaded it will show in the maker bucket for processing the Debit Note for Maker.

Users need to verify the details and update the details

Purchasing details

For Debit Note users have to select the PO based/non-PO from the dropdown.

Once the User clicks on the Confirm button from the maker bucker it will be moved to the checker bucket. The checker needs to verify all the details and if the checker wants to change and modify any details, they can change.

Once all section and all fields are correct and if the checker save and confirm the invoice, it will moved to processed and SAP for parking and posting.

Invoice  Park screenshot

5. Unregistered Vendor: